Sites to Coordinate Meetings and Conference Calls

How can you save links to Web sites and blogs so you can find your way back to them easily?

Aliza Sherman
July 17, 2008
Episode #012

Page 1 of 3

Hi there, The Digital Marketer here, ready to help you put the power of the Internet and technology to work for your business.

Do you feel coordinating meetings and conference calls is sort of like herding cats? Are you frustrated by having to match up the busy schedules of everyone involved in that meeting or call? Have I got some solutions for you!

For business owners, it can often take more time to schedule all the people for conference calls and meetings--either virtual or in person-- than it does to hold the actual call or meeting. I've been using several Web sites to assist me with the coordination part. Some of them even help with the follow-up communications that take place after the pow-wow.

Quick and Dirty Coordination

If you are looking for a fast, no-frills way of coordinating calls and meetings, Doodle at doodle.ch is the way to go. The site is free to use, and you don't have to register to use it.

At the site, you create a poll and then give everyone date and time options. You end up with a link to an admin page for your poll and a link to pass along to others via e-mail which they can click on and enter their availabilities. Once everyone has filled out their best days and times, you end up with a colored grid that combines all of their input and extrapolates the days and times that work for everyone. Best days and times are easily viewable because they are all in green. Unavailable times are in red.