by Mignon Fogarty
Grammar Girl here.
Today's topic is text messaging.
Karel (pronounced Carl) from Toronto, Canada, asked if I think text messaging is affecting how people write in formal situations. Well, I know it is for some people because Mia tells me so in this next message:
[Mia's voice-mail message about ampersands and other abbreviations in technical documents at work.]
Settings: Formal and Informal
Whenever I’m thinking about language rules I consider whether a specific situation is formal or informal. For example, people have asked me if it's OK to start a sentence with a conjunction like “and” or “but,” and my answer is that it's OK in informal settings but should be avoided in formal settings.
A formal setting is something like a cover letter for a job application, a letter to a client, or a book report for school.
An informal setting is something like an e-mail to a friend, something you would say in casual conversation, or...a text message.
Some things fall in the middle; you just have to use your own judgment. Is a text message to your boss a formal or informal communication? Only you can decide. It depends on the nature of your relationship with your boss and your corporate culture, but I always suggest that when in doubt, assume it's formal.*
[Aside: I consider this podcast an intermediate setting. It has to sound natural and be engaging and fun to listen to, but I don't want to be so informal that I'm setting bad language examples.]
The solution for Mia's problem and Karel's concerns is not to do away with text messaging abbreviations, but for writers to be aware of the purpose of their writing. Karel even pointed out that although his teenagers spend most of their waking hours texting, they're still quite good at writing formal English.
In her book, Grammar Snobs Are Great Big Meanies, June Casagrande made a great point: text messaging abbreviations place the needs of the writer before the needs of the reader, unlike many other language developments, such as punctuation, which are meant to assist the reader. I checked with The Modern Manners Guy, and he said it's rude to use text messaging abbreviations when the person on the receiving end won't understand them, but that it may also be rude not to use them when you are sending a message to someone who you know will understand the abbreviations and who is reading your message on a tiny cell phone screen. If you write everything out, the recipient will have to do a lot more scrolling to read your message. Again, the underlying theme is to consider the specific situation.
The underlying theme is to consider the specific situation to know if you can use abbreviations.
One place I think that people have it really wrong is New Zealand. It seems like a lovely country, and I'd like to go there someday, but back in November a few listeners wrote to ask me what I thought about students being allowed to use text messaging abbreviations on their national exams. Honestly, at the time I thought it was a joke. I even ran across some news stories about the policy, but I just assumed that someone had fooled the media. But after I did my research for this episode, it appears that the story is actually true!
The New Zealand Qualifications Authority says it doesn’t dock students for using abbreviations on parts of the exam outside of those that specifically test writing skills, and that this would include standard text messaging abbreviations. The Authority came out a few days after all the initial press and said that although abbreviations are allowed, they are strongly discouraged (making it unclear to me whether students would be graded down for the practice or not). Anyway, I apologize for not initially believing the story. I am now officially scandalized, precisely because I consider a national exam to be a prime example of a formal situation. I think the policy sends a really confusing message to students about when it is appropriate to use informal language. If students can use abbreviations on their national exams, they could reasonably assume that it's OK to use them in a cover letter for a job application—but I doubt most hiring managers would agree.
So, now that we've established that it's bad to use text message abbreviations in formal settings, it's time to get to the fun and talk about informal settings.
I'm not a big texter, but I have started using Twitter, a web tool that lets me write posts about what I'm doing at any given time. For example, if you had checked at 4:30 this afternoon, you would have seen that I was writing about text messaging this week. A box in the sidebar at my web site displays my most recent post, and if you use Twitter too, you can follow me directly. My username is GrammarGirl.
The thing about Twitter is that posts are limited to only 140 characters. Sometimes I find it really challenging to get my point across and still use proper grammar, spelling, and punctuation. But I'm Grammar Girl, so I have to! I was spending a lot of time trying to decide what was acceptable and what wasn't, and then I realized I needed a Twitter style guide. Adam from Phoenix also asked me to help put together some Twitter guidelines, and fellow Twitterer Cathleen Ritt came up with the name for the style guide: Strunk & Twite.
I understand that some people aren't going to like the idea of rules for Twittering or texting, and really these are just guidelines that I wrote for myself. But if other people find them useful, I'm happy to help. I'm going to hit on just some of the major topics in the podcast and then I will post the entire style guide at the Grammar Girl blog--and, of course, as posts on Twitter.
The first main rule I decided on is that it is OK to use sentence fragments. Remember that this is an informal setting, and using Twitter is like having a conversation because you're answering the question, “What are you doing?” It would be fine in casual conversation to respond, “Writing an episode,” so it's fine on Twitter too. Cutting out “I am” saves four characters, and as I use Twitter more I'm also starting to find posts that start with “I am” tiresome. Finally, style guides point out that some fragments can stand alone, and skilled writers can use sentence fragments for emphasis in formal writing, although this technique should be used sparingly (1, 2, 3).
The only time it's not OK to use fragments on Twitter is when they would be confusing. For example, I'm going to write my show today is different from Going to write my show today. People could read the fragment to mean I'm traveling, as in “going somewhere.”
My next big decision was whether or not to allow shortened spellings of words such as n-i-t-e for night and t-h-r-u for through. When the effective cost of each letter is so high, it's tempting to use these shortened versions, and I even discovered that there have been movements through the years to formalize simplified spellings (4). For example, according to a CBS news story “Andrew Carnegie helped create the Simplified Spelling Board to promote a retooling of written English and President Theodore Roosevelt tried to force the government to use simplified spelling in its publications (5).” Benjamin Franklin advocated dropping the letters c, j, q, w, x, and y from the alphabet (although he has a j in his own name) (6). Nevertheless, I just can't do it. I think it is fine for normal Twitterers to use these shortened spellings, but I'm willing to bet that some people would be horrified if I used them, so I won't.
The final rule I'm going to mention here is that if I can't say it properly in 140 characters, then I need to seriously consider whether it's something that should be posted at Twitter. One hundred and forty characters is the rule of the game, and deep down, grammarians love rules.
This week Brad, Michael, and Karen each win a copy of my audiobook, Grammar Girl's Quick and Dirty Tips to Clean Up Your Writing.
Don't forget to sign up for the free e-mail newsletter (you’ll get a free grammar tip every week), and check out the Money Girl podcast. This week, she's talking about 15-year mortgages versus 30-year mortgages.
- Casagrande, J. Grammar Snobs Are Great Big Meanies. New York: Penguin Books, 2006, p. 151.
- Stilman, A. Grammatically Correct. Cincinnati: Writer's Digest Books, 2004, p. 59.
- Aaron, J. The Little, Brown Essential Handbook. New York: Pearson Education, 2006, p. 61.
- Burchfield, R. W, ed. The New Fowler's Modern English Usage. Third edition. New York: Oxford, 1996, p. 782.
- Associated Press. A Call for Simpler Spelling. CBS News, July 5, 2006, www.cbsnews.com/stories/2006/07/05/national/main1777531.shtml (accessed April 25, 2007).
- McArthur, T. ed. Oxford Companion to the English Language. Oxford: Oxford University Press, 2002, p. 974.